July AGM rescheduled

July AGM rescheduled

Posted on Jul 20, 2017 in Members, News

If you have received an email notification from us regarding the upcoming  Annual General Meeting on July 24, 2017, according to our records you are a member in good standing for the previous 2015/16 Season of the Savoy Society of Ottawa. As there has been no production put on by the Savoy Society this year, the Board of Directors has voted to extend all memberships from the 2015/16 season until the 2017 Annual General Meeting this year. What that means is that if you purchased a membership last year and were able to vote at the last Savoy Society of Ottawa AGM held on June 29, 2016, you will be eligible to vote at the AGM this year on Monday, July 24, 2017. People who purchased memberships for the 2016/17 year will be contacted directly and offered a refund if they wish. Notice of Second Annual General Meeting This is to notify you that the second attempt to hold the 2017 Annual General Meeting (AGM) for the Savoy Society of Ottawa will be held Monday, July 24th at 7:00 pm at Kitchissippi United Church, 630 Island Park Drive, Ottawa. On Monday June 26th, we were unable to reach the required quorum at our regularly scheduled Annual General Meeting (AGM) because of an insufficient number of members present (including members represented thanks to a proxy form submitted in advance). In accordance with Section 6.08 of our Bylaws, we were unable to transact any business and must now reconvene the AGM on Monday, July 24, 2017. Those who are present or represented at this new meeting will be considered as forming the required quorum for the purposes of transacting Savoy Society of Ottawa business. Proxies submitted for the previously scheduled June 26th meeting will still be valid for the re-scheduled AGM as long as your designated proxy will be present at the re-scheduled July 24th meeting. Important Membership Request In order to ensure quorum at our upcoming meeting, we ask that any members in good standing from the 2015/16 Season who are not planning on attending the AGM scheduled for July 24, 2017, and who have not already assigned their voting Proxies to another member, please email us at info@ottawasavoysociety.org  and indicate that they agree to assign their general (non-voting) Proxies to the Chairperson of the Annual General Meeting of the Savoy Society of Ottawa taking place on July 24, 2017. The Chairperson of the AGM is a non-voting position and any general Proxies assigned to the Chairperson of the AGM will count towards the fifty-­one percent (51%) of the members (and their proxies) personally present in order to be able to proceed with the meeting. Only in the event that there is an equality of votes cast at the meeting, either upon a show of hands or upon a poll, shall the Chair of the meeting be entitled to a...

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