June 2017 AGM

Friends of Savoy,

This message is to notify you that the 2017 Annual General Meeting (AGM) for the Savoy Society of Ottawa will be held Monday, June 26th at 7:30 pm at Kitchissippi United Church, 630 Island Park Drive, Ottawa. Doors open at 7:15 PM

Now is the time to consider running for the Board of Directors, and helping to make the decisions that shape our future. Board members must be over 18, not in any undischarged bankruptcies, and not convicted of a criminal offense for which you have not received a full pardon.

Board members for the 2017/18 year can be nominated from the floor at the AGM, but if you would prefer to have your name sent around to the members with the agenda, you can let us know at info@ottawasavoysociety.org by June 21, 2017.

People interested in being on the Board of Directors for 2017/18 will be asked to provide a short bio describing why they would like to be on the Board and what they think they can contribute to the Board. This information can be submitted in advance in writing by June 21, 2017 or can be given in person if you plan on being nominated from the floor of the AGM.

As there has been no production put on by the Savoy Society this year, the Board of Directors has voted to extend all memberships from the 2015-16 season until the 2017 AGM this year. What that means is that if you purchased a membership last year and were able to vote at the last Savoy Society of Ottawa AGM held on June 29, 2016, you will be eligible to vote at the AGM this year on June 26, 2017. People who purchased memberships for the 2016/17 year will be contacted directly and offered a refund if they wish.

If you were not a member in good-standing at the Savoy AGM held on June 29, 2016, and wish to become one to vote at the AGM on June 26, 2017, you can pay your membership fee https://ottawasavoysociety.org/membership or contact us at info@ottawasavoysociety.org.

We will accept new 2015-2016 memberships up to 6 PM EDT on Wednesday, June 21, 2017. Any payments for new memberships must be received by this deadline. Any 2016/17 memberships purchased will only be valid up until the date of the 2017 AGM.

If you are a member in good standing, and will not be available to attend the AGM, you can register your proxy with us by email at info@ottawasavoysociety.org, or by sending a letter to:

Savoy Society of Ottawa
P.O. Box 4355, Station E
Ottawa, ON
K1S 5B3

Proxies sent by post must be received no later than Tuesday, June 20, 2017.

Emailed proxies must be received no later than Thursday, Thursday, June 22, 2017 at 6 PM.

Your proxy will represent you for the purpose of a quorum, to attend and act at the meeting in the same manner, to the same extent and with the same power as if you were present at the meeting.

Your individual proxy vote will not be counted during a members vote by a show of hands and will be counted only if the members demand a vote by poll, according to our bylaws.

Your PROXY letter must state the FULL NAME OF YOUR PROXY, YOUR FULL NAME, YOUR FULL MAILING ADDRESS and YOUR PHONE NUMBER and also include a statement that you authorize the PROXY NAMED IN YOUR LETTER to act/vote on behalf of yourself at the Savoy Society AGM on June 26th, 2016.

Incomplete or improperly filled out Proxy Requests with missing information may be rejected.

We will be sending out an AGM Agenda and related information to lifetime and members in good standing from 2015/16 closer to the date of the AGM.

Thank you for your support!

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